NATIVE GRASS SEED SUPPLY" - Redwood City Seed Company grow-out contract

URL of this page is http://www.ecoseeds.com/contract.gov.html

Title: "NATIVE GRASS SEED SUPPLY" - INDEFINITE-DELIVERY, INDEFINITE QUANTITY.

TYPE OF SOLICITATION: Negotiated (Request For Proposal)

TYPE OF OFFER: "Redwood City Seed Company" Style of Seed Grow-Out, Genetic Seed Identification and Common Garden Study.

Name and address of offeror:
REDWOOD CITY SEED COMPANY
P.O. BOX 361
REDWOOD CITY, CA. 94064
DUNS: 62-451-0160

Name and title of person authorized to sign offer: CRAIG C. DREMANN

SCHEDULE OF ITEMS

1= Cost of first year planting, production, harvest, cleaning, bagging.

2= Cost of second year production, harvest, cleaning and bagging.

Item No. ....Species ................Area Planted..Price
A1 SMALL FESCUE (Vulpia microstachys)-------1,000 SQ. FEET $1,500 B1 CALIFORNIA BROME (B. carinatus)----------1,000 SQ. FEET 2,000 B2 CALIFORNIA BROME (B. carinatus)----------1,000 SQ. FEET 1,500 C1 CALIFORNIA OATGRASS (Danthonia calif.)---1,000 SQ. FEET 2,000 C2 CALIFORNIA OATGRASS (Danthonia calif.)---1,000 SQ. FEET 1,500 D1 TUFTED HAIRGRASS (Deschampsia caespitosa)1,000 SQ. FEET 2,000 D2 TUFTED HAIRGRASS (Deschampsia caespitosa)1,000 SQ. FEET 1,500 E1 SLENDER HAIRGRASS (Deschampsia elongata)-1,000 SQ. FEET 2,000 E2 SLENDER HAIRGRASS (D. elongata)----------1,000 SQ. FEET 1,500 F1 BLUE WILD RYE (Elymus glaucus)-----------1,000 SQ. FEET 1,500 F2 BLUE WILD RYE (Elymus glaucus)-----------1,000 SQ. FEET 1,000 G1 CALIFORNIA FESCUE (F. californica)------1,000 SQ. FEET 2,000 G2 CALIFORNIA FESCUE (F. californica)------1,000 SQ. FEET 1,500 H1 WESTERN FESCUE (Festuca occidentalis)----1,000 SQ. FEET 2,000 H2 WESTERN FESCUE (Festuca occidentalis)----1,000 SQ. FEET 1,500 I1 FOWL MANNAGRASS (Glyceria elata)---------1,000 SQ. FEET 2,000 I2 FOWL MANNAGRASS (Glyceria elata)---------1,000 SQ. FEET 1,500 J1 MEADOW BARLEY (Hordeum brachantherum)----1,000 SQ. FEET 1,500 J2 MEADOW BARLEY (Hordeum brachantherum)----1,000 SQ. FEET 1,500 K1 JUNEGRASS (Koelaria macrantha)-----------1,000 SQ. FEET 1,500 K2 JUNEGRASS (Koelaria macrantha)-----------1,000 SQ. FEET 1,500 L1 PINE BLUEGRASS (Poa secunda)-------------1,000 SQ. FEET 1,500 L2 PINE BLUEGRASS (Poa secunda)-------------1,000 SQ. FEET 1,500 M1 Other per.native grass or forb species---1,000 SQ. FEET 2,500 M2 Other per.native grass or forb species---1,000 SQ. FEET 2,000 N1 Other annual native grass or forb sp.----1,000 SQ. FEET 2,000TERMS OF PROPOSAL:

ESTIMATED START WORK DATE: Immediately

1.) STOCKSEED SUPPLIED: Contractor shall be supplied, at no charge, sufficient quantities of each species of seed necessary to plant each 1,000 sq. foot block, hereinafter "stock seed", and that seed will be received by the contractor no later than October 1 of the sowing year that the U.S. Government (hereafter "Government") contracts for. If any seed lots are smaller than a sufficient quantity to plant 1,000 sq. feet., a new price can be quoted for a smaller area.

2.) STOCKSEED LOCATION DATA: Government shall identify original location of where the wild plants were growing that each lot of stock seeds originated from, as to the following: (a.) County, (b.) Annual precipitation, (c.) Elevation, (d.) Latitude and Longitude, and (e.) Soil type, if it is from an unusual soil type, like serpentine, etc.

3.) STOCKSEED, MISCELLANEOUS: In no case shall the Government supply to the contractor bulked stockseed from multiple original in-situ locations. The Government will also indicate for each lot of stock seed: if the seed was wild-land collected, or if the stock seed was agriculturally reproduced. If the stock seed was agriculturally reproduced, Government shall supply to the contractor the following information: who reproduced the stock seed and where, and the stock seed's production history (for each generation: years, amounts, yields, etc.)

4.) GENETIC GELS AND SAMPLES: Contractor shall run a genetic gel on each lot of seed received, as a reference; and each lot produced from each generation shall have a genetic gel run. Information about these gels can be found at http://www.ecoseeds.com/gels.html.

5.) COMMON GARDEN STUDY: When multiple lots of the same species is supplied by Government to the Contractor, the Contractor shall include a "Common Garden" study at no extra charge, which shall consist of a written report, indicating if the populations appear genetically identical, or if there are obvious genetic variations, if the multiple lots are planted in the same field at the same time. Results of a previous common garden study of Bromus carinatus for the S.F. Bay area can be seen at http://www.ecoseeds.com/common.html

6.) PAYMENT: On the annual seed lots ( like Vulpia microstachys) , the Government will contract for a single year of production, and with any perennial grass lots, the Government will contract for a minimum of two years for each lot.

Contractor shall be paid in four equally-divided payments throughout the first production year:

1.) After sowing, either directly into the ground, or when stock seed has been planted to produce transplants, (2.) when crop is established, (3.) when crop is harvested, (4.) after crop is delivered. Contractor will invoice the Government after completion of each of these four items, and paid net 15 days.

During the second production year on perennials, Contractor shall be paid in three equally-divided payments throughout the year:

1.) After spring weeding and roguing, (2.) when crop is harvested, and (3.) when the crop is delivered.

7.) PRODUCTION QUALITY: The Contractor shall apply his best efforts to produce seed with high germination, high purity. Seed will be produced with zero percent noxious weed seed, and Contractor shall apply his best efforts to produce seed with as close to zero percent of the following: (1.) weed seed, (2.) "other crop" seed, and (3.) ergot bodies. Seeds will not be de-awned or de-bearded.

8.) DELIVERY: Contractor shall deliver the entire seed production of each lot to the Government, with the exception of samples taken or kept for testing. The only exception to this item is when the Government rejects any seed, then contractor can sell that seed elsewhere, or contractor may use that seed for any other purpose.

Seed will be delivered Free on Board (F.O.B.) San Mateo County, California to the Government location as designated in the delivery order. Any trucks shall be unloaded by Government personnel. The cost of the bags, boxes, and shipping is extra.

9.) PACKING: Contractor shall deliver the seed produced in 15# double-walled Kraft paper bags sewn at both ends, or cloth bags, labeled at least with contractor's name and address, weight, kind, location information, germination, purity, test date, seed lot number, and contract number. Bags will not be poly-lined.

10.) REJECTION: The Government's only reason for rejecting any individual bag of delivered seed production is if the seed in a particular bag does not conform to the labeled standards; and severability is the rule here, where rejection of one bag or a portion of the production of a particular lot of seed does not allow for rejection of the entire production.

11.) INSPECTION OR PROSECUTION OF WORK: The Government will have no right to visit or inspect the growing grounds or crops at any time during the performance of the contract. Contractor shall provide the Government with a field map or drawing showing the location of all ordered seed lot within 30 days of sowing or planting out of transplants (proof of crop establishment), as an attachment to the invoice for payment.

Both parties recognize that the contractor's plant, method of operations, and forces employed, growers, subcontractors and growing grounds are trade secret and confidential commercial intellectual properties, which give each seed company an economic and competitive advantage against their competition. The Government has no right as to the approval of the use of any of these items, nor have any right in selecting the sequence in which individual projects are completed.

Contractor, in lieu of inspection, shall post on an internet website accessible to both the Contracting officer and the Government manager ordering the seeds to be grown, photographs taken of each production plot taken the first week of each month throughout the year, so Government can follow the progress of each crop.

12.) TRADE SECRETS AND CONFIDENTIAL COMMERCIAL INFORMATION : The Government will not have the right to obtain any information about the methods of planting, cultivation, harvesting, cleaning, or any manner of production or processing of the crop, including sowing dates and rates, agronomic practices, watering, fertilization, weed control, dates of fertilization, fungicide treatments, water application, water duration or amounts, harvest methods, seed conditioning methods, or problems encountered during the growing, harvest and conditioning of the seed.

Both parties recognize that all the previously listed items are all trade secret, confidential commercial information, and potentially patentable intellectual properties, which give each seed company an economic and competitive advantage against their competition.

13.) ISOLATION DISTANCES: Government will advise Contractor as to what standards for isolation distances that contractor is to maintain for genetic purity, to keep different lots of the same species from cross pollinating.

14.) SUBCONTRACTORS: Contractor will utilize one or more subcontractors to grow, harvest, condition, weigh, bag and store seed.

15.) STRAW: The contractor shall not offer the straw from this contract's production for sale to the Government. However, the straw, if available, may be made a part of a separate contract.

16.) PROCESSING AND BAGGING: All processing and bagging of seed shall be completed within 100 days of harvest, unless weather, downtime by equipment failures, Strikes, Acts of War, Power outages or shortages, Acts of Terrorists, Executive Orders, Martial Law, Acts of God, etc. require additional time. Contractor will notify Government if there are to be delays.

17.) SECTION C- DESCRIPTION/SPECIFICATION/WORK STATEMENT:

a.) Fields shall be located within San Mateo County, unless Contractor notifies Government to the contrary.

b.) Contractor shall pay for all seed testing fees at a certified seed laboratory of Contractor's choosing.

c.) Seed lot identification: there will be Field markers, a Field map and seed shall be planted into prepared ground in distinct rows.

d.) There will be rouging of weeds and other crops.

e.) Government will have 30 days to respond to Contractor's emailed notice to plow any lot, either after harvest, or in the case of establishment failure, or for any other reason. If Government does not respond within 30 days, the Government has waived their right to that lot, and Contractor will be able to plow.

f.) Fields shall be managed in such a condition so that seed lot purity is maintained, according to the standards set by the Government.

g.) Seed will be harvested as conditions allow and placed in storage.

h.) Seeds with noxious weeds must be recleaned and noxious weeds removed.

i.) Government shall receive the finished seed within 30 days once it is ready for delivery, and Contractor shall not be responsible for storage of the seed beyond 30 days.

Name and address of offeror:
Craig C. Dremann, co-owner
REDWOOD CITY SEED COMPANY
P.O. BOX 361
REDWOOD CITY, CA. 94064 - (650) 325-7333
DUNS: 61-451-0160
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